Abstract Guidelines & Requirements

Dates to Remember

  • April 1, 2025: Submission deadline
  • May 16, 2025: Notification of acceptance
  • November 3-7, 2025: Symposium dates 

Important Notes

  • Registering/Submitting an abstract is not the same as registering for the symposium. If you are selected to present at least one author must register to present.
  • When submitting your abstract only add one presenter per abstract.
  • Abstracts will only be rated on information provided, so please complete your submission carefully.

Requirements

The following information is required during the submission process

  • Title: 250 Characters max
  • Abstract Presenter: Add only one presenter per abstract.
  • Abstract: 250 Words max
  • Additional Authors: For each author you will need to provide their name and institution. It is important to list the authors how you would like them to appear in the abstract book.
  • Presentation Preference: You may choose to have your abstract reviewed for poster presentation, oral presentation, or reviewed for both. 
    Please note: if you have submitted your abstract for oral presentation only, it will not be considered for poster presentation.
  • Abstract Categories: You must choose at least one category that your abstract will be reviewed for
    • Epidemiology, Evolution, and Diversity
    • Structural Biology
    • Virus Replication: Entry, Exit and Everything in Between 
    • Combatting and Exploiting dsRNA viruses
    • Cell Biology of Viral Infection
    • Pathogenesis and Immunity
    • Vaccines

Changing or Updating Abstracts

You can make edits via your submission dashboard until the submission period closes on April1, 2025. Simply sign into your account using your email address and password. Changes will not be possible after the submission period closes and the review process begins.

Poster Dimensions

The maximum size for poster presentations is 36"x36".
 

Review Process

Abstract submission go through an extensive review process, where at least two reviewers grade each abstract. Ties will decided by the committee chair. Reviewers consider relevance to the session, scientific importance, quality, and originality.